CONSTITUTION OF THE AGUA FRIA HIGH
SCHOOL GLEE CLUB
Section 1. The name of this organization shall be “The singing owls” thereafter
referred to as the “Glee Club.”
Section 2. The officers of the Glee Club shall constitute the Executive
Board of the Glee Club, hereafter referred to as the “Executive Board.”
Section 1. The principal purpose of this organization shall be to provide
the students of Agua Fria High School and its affiliates with an enjoyable,
informative, and productive atmosphere to learn, rehearse, and perform music
for school events, retirement homes, and annual concerts. The executive board
will recruit, educate, and select future glee club members regardless of the diverse
musical backgrounds of individual members.
Section 2. The Executive Board of the Glee Club, in addition to the club
sponsor, shall direct the activities of the society through the selection of
repertoire, preparation for concerts, coordination of rehearsals, management of
finances, and establishment of relations with the Columbia University
Section 1. Glee club members will be selected in accordance with a rubric for
fair entry. They must have all scores of 80% or higher with no 2’s or below in
Section 2. Glee club members will be required to keep up satisfactory grades
to participate in field trips.
Section 1. The executive board of the Glee Club shall hold responsibility for
scheduling rehearsal and performance space, and determine the dates and times
of all rehearsals and performances.
Subsection A. The Glee Club shall rehearse once weekly, in the band room on Mondays.
Section 2. The executive board and club sponsor of the Glee Club shall hold
the authority to schedule additional rehearsals, cancel or re-schedule
rehearsals, and change the times and locations of scheduled rehearsals as per
the needs of the Glee Club.
Section 1. The Executive Board of the Glee Club shall consist of the
following officers: President, Vice-President, Treasurer, Historian, Librarian,
Subsection A. The president of Glee club will be the
Subsection B. The Vice-President of the Glee Club shall be responsible for
distributing club news and announcements to the membership through e-mail or
other means. The Vice-President shall design and arrange for the production of
all informational and publicity materials to advertise both the Glee Club and
its events. The Vice-President may, with the approval of the President, reserve
rehearsal and concert spaces and be involved in obtaining and distributing
music to the Glee Club membership.
Subsection C. The Treasurer of the Glee Club shall be responsible for all
financial matters of the Glee Club. The Treasurer, in consultation with the
President, shall construct an annual working budget for the Society, and remain
cognizant of this budget throughout the academic year. The Treasurer shall be
responsible for maintaining all financial records and shall be in constant
communication with the President, Vice-President, and Musical Director to
discuss ongoing plans and financial status.
Subsection D. The Executive Board shall appoint a Music Director for the
Section 2. The Music Director of the Glee Club shall oversee all performance
activities of the Glee Club. The Music Director shall work with the Executive
Board and general Glee Club membership to select the repertoire for the performances
and conduct all rehearsals and concerts of the Glee Club. The Music Director
shall work with the Executive Board to arrange for the hiring and payment of
accompanists and additional musicians for both rehearsals and concerts, in
accord with existing Glee Club funds.
Section 3. One term in office shall last for approximately one academic
year, beginning on May 15 and terminating on May 14 of the following year.
Section 4. The President and Treasurer must be a full-time, registered
student of Columbia College, the Fu Foundation School of Engineering and
Applied Science, or the School
of General Studies.
Section 5. No single member of the Glee Club may simultaneously hold two
Subsection A. All members of the Executive Board may be trained in the
duties of Treasurer in order to better understand Glee Club finances, but there
shall be only one sitting Treasurer on the Executive Board at one time. All
final funding requests must come directly from the sitting Treasurer.
ARTICLE VI—NOMINATIONS, APPOINTMENTS, AND REMOVAL OF OFFICERS
Section 1. Nominations for officers of the Glee Club must be submitted to
the sitting Executive Board on or after March 15 and before May 1. This
submission may be made via a simple piece of paper which the President then
accepts. On May 1, the President presents to the Executive Board the contents
of these nominations.
Section 2. Any member of the Glee Club in good standing may be a candidate
for nomination to the Executive Board. All Glee Club members, including the sitting
Executive Board but not the Music Director, may nominate fellow members for an
Executive Board position. All nominations must be for a specific Executive
Board position, and may not be solely the name of a nominee.
Section 3. After reviewing all the nominations presented during the March 15
– May 1 period, the Executive Board shall meet after May 2. During this meeting
they shall vote to elect new officers based on the contents of the nominations
submitted during the March 15 – May 1 nomination period. Each member of the
Executive Board shall have one vote, and members may choose to abstain from
voting or designate a proxy to vote for them, should attendance at this meeting
not be feasible. The Executive Board may consult with the Music Director to determine
the new slate of officers, but the Music Director may not take part in the
voting process. After holding this vote, the Executive Board has the sole
authority to approve this new slate of officers. This is the sole method by
which new Executive Board members may be selected. There shall be no elections
open to the general Glee Club membership.
Section 4. The members of the Executive Board may voluntarily remove themselves
from the Executive Board.
Subsection A. If an officer wishes to voluntarily remove himself or herself
from a sitting Executive Board before the normal expiration of his or her term,
the officer must inform the Executive Board and Music Director of his or her
decision as far in advance as possible. This officer must then find a suitable
replacement, whether from the sitting Executive Board or the general
membership, before leaving office. Before this officer can step down and the
new officer can take office, the Executive Board and Music Director must then
vote to approve this new officer by a simple majority.
Section 5. The members of the Executive Board may be impeached and removed
by the general membership or the other members of the Executive Board.
Subsection A. Impeachment motions against members of the Executive Board may
be raised only in cases where officers have deliberately and consciously
disregarded and ignored the responsibilities of their respective offices
outlined in Article V, Section 1 as well as other violations of regulations set
forth by Columbia
Subsection B. Impeachment motions may be introduced by any member of the
Subsection C. Impeachment motions must receive a second from another member.
Passage of impeachment motions requires a two-thirds majority vote of the
Subsection D. Impeachment motions that have been passed must be presented to
the accused member of the Executive Board. The accused member must be informed
of the impeachment proceedings, and may present a case in his or her defense
over a two-week period.
Subsection E. Removal of the impeached officer requires a two thirds
majority vote of the general membership and a unanimous vote of the Executive
Board, except the accused member, in favor of removal.
ARTICLE VII—AMENDMENTS TO THE
Section 1. Motions for amendments to the present constitution may be
introduced either by sitting members of the Executive Board or by the general
Glee Club membership.
Section 2. Motions for constitutional amendments may be seconded by any
member of the Glee Club.
Section 3. Passage for constitutional amendments requires a two-thirds
majority vote of all members of the Glee Club in good standing, including the
sitting Executive Board.
ARTICLE VIII—RATIFICATION OF THE CONSTITUTION
Section 1. The present constitution shall be ratified and adopted as the
governing rules of the Glee Club by a three-fourths majority vote of all
members present at the first organizational meeting of the Glee Club.